Bylaws of the Empire Runners Club
ARTICLE I - NAME
The name of this corporation shall be The Empire Runners Club.
ARTICLE II - PRINCIPAL OFFICE
The principal office for the transaction of the business
of the corporation is as may be hereafter fixed and located
by the Board of Directors in the City of Santa Rosa,
County of Sonoma, State of California. The Board
of Directors may at any time or from time to time change
the location of the principal office from one location to
another within Sonoma County.
ARTICLE III - OBJECTIVES
1. To maintain an association of persons and organizations
interested in running as a healthy sport.
2. To foster community awareness, knowledge and appreciation
of running as a healthy sport.
3. To increase community interest, support and enhancement
of the resources, programs, services, facilities and needs of
the local running community.
4. To help provide materials, equipment, services and other
resources to assist local running programs.
5. To be the recipient of donations, gifts and bequests intended
for the use or benefit of the local running community.
6. To accomplish those purposes of the corporation set forth
in the Articles of Incorporation
ARTICLE IV - MEMBERSHIP
1. Qualification: All individuals, families, firms and organizations
in sympathy with the objectives of this corporation shall be eligible
for membership.
2. Classes: There shall be four classes of membership as follows:
(1) Youth, open to persons under 18 years of age; (2) Adult, open
to persons of any age; (3) Family, open to all family groups; (4)
Sponsor, open to all persons, families, firms and organizations.
3. Voting: Each member shall be entitled to one vote
which may be cast in person or by proxy.
4. Termination:A membership may be terminated by the
death or resignation of a member, by a firm's or organization's
dissolution, or by a majority vote of the Board of Directors. An
annual membership may be terminated for nonpayment of dues
or for conduct which the Board deems inimical to the corporation's
best interests.
ARTICLE V- DUES
1.Dues: Dues shall be established by the Board of
Directors or the membership. Minimum annual dues shall be
$10.00 for a Youth Under 18 membership; $20.00 for an
individual Adult membership; $25.00 for a Family membership
and $25.00 for a Sponsor membership.
ARTICLE VI - ELECTIONS
1. Elections: Thirty (30) days before the annual meeting,
nominations for club officers (president, vice-president, secretary,
and treasurer) shall be submitted for the coming year. Each nominee
shall have agreed to serve if elected and confirmed his or her
willingness and availability to attend Board meetings to transact
ongoing business. All members whose current year's dues are paid
before this meeting are eligible to vote and to submit nominations for
officers. Ballots may be included in the newsletter announcing the
annual meeting and may be returned by mail or delivered to the
corporation at or before that meeting. Officers shall be elected by
majority of the votes cast at the annual meeting including those
mailed in or delivered. If such meeting is not held or officers are not
elected there, then officers may be elected at any special meeting of
members held for that purpose. All officers shall take office on the
first day of the month following their election and shall hold office for
one year with the option of accepting re-election. The officers shall
comprise the Board of Directors.
2. Meetings and Quorums: Board meetings shall be called
and held as may be ordered by the Directors. Three Directors shall
constitute a quorum for the transaction of business. Any act or decision
by a majority of the Directors present at a Board meeting at which a
quorum is present shall be regarded as an act of the Board.
3. Meeting Minutes Approval: Minutes of meetings at which
a quorum of the Board is present shall be submitted for the Board's
approval at the next meeting. The transactions of the Board, however
called and announced or wherever held, shall be valid if those of the
Directors not present approve in writing the minutes of such meeting.
Such approvals shall be filed with the records of the corporation or
made a part of the minutes of the meeting.
ARTICLE VII - OFFICERS AND COMMITTEE CHAIRS
1. Officers: The corporation's officers shall include a president,
vice-president, secretary and treasurer. The corporation may also have
such other officers or committee chairs as may be elected by the
membership or appointed by the Board. One person may hold two
or more offices except those persons chosen as president and secretary.
2. Removal and Resignation: Any officer may resign, or may be
removed with or without cause by the Board at any time. Vacancies
caused by death, resignation or removal may be filled by appointment
by the Board, or by the president until such appointment is approved
by the Board.
3. President: The president, subject to the control of the Board,
shall provide general supervision direction and control of the affairs of the
corporation. He or she shall preside at all meetings of the membership or
the Board; may appoint an audit committee at least 30 days before the
annual meeting; may appoint such other committees as necessary from
time to time with the Board's approval; appoint a parliamentarian when
needed and be an ex-officio member of all standing committees. The
president shall provide each officer a copy of the bylaws within 30 days
of his or her taking office.
4.Vice President: The vice president, in the absence or disability
of the president, shall perform all duties of the president and perform such
other duties and assignments as the president may request.
5. Secretary: The secretary shall keep at the corporation's
principal office a book of minutes of all meetings of the Board of Directors
and the membership, with the time and place of holding; how called or
authorized; the notice given thereof; the names of those present or
represented and the proceedings of the meeting. At the principal office
of the corporation, the secretary shall keep a register of the members'
names, addresses and phone numbers.
6. Treasurer: The treasurer shall have custody of the corporation's
funds and shall keep and maintain adequate and correct books of account
showing the disbursements and receipts of the corporation, including an
account of its cash and other assets, if any. Such books of account shall be
given to inspection at reasonable times by any member or Director. The
treasurer shall deposit all moneys of the corporation with a local bank
that is designated by the Board, disburse the corporation's funds as the
Board may order, and upon request render to the president or the Board
statements of the corporation's financial condition.
7. Membership Chairperson: The membership chairperson shall
maintain a register listing all members; their addresses and phone numbers;
the record of dues paid and arrange for the printing of mailing labels. The
membership committee chairperson shall make the membership register
available for review by the president or Board at their request.
8. Newsletter Chairperson: The newsletter chairperson shall publish
and edit a periodic newsletter to inform members of forthcoming events,
meetings, programs, elections, projects and other activities related to the
Empire Runners Club.
9. Permits/Insurance Chairperson: The permits/insurance
chairperson shall arrange and procure any and all permits and/or
insurance required for club sponsored events.
10.Fundraising Chairperson: The fundraising chairperson
shall develop plans and direct projects to raise funds or acquire
other resources needed to accomplish the objectives of the corporation.
11.Historian: The historian shall keep an accurate record
of club running events including past history, if available, and shall
yearly update the record times for such events.
12. Trainer: The club trainer shall organize the twice weekly
training sessions for club members including time, location and type
of training to be accomplished.
ARTICLE VIII - MEMBERSHIP MEETNGS
I. Annual Meetings: Annual meetings of the membership shall
be held at a time and place designated by the Board for the purpose of
electing officers and Board members said to receive various reports on
the year's activities and/or enacting any other business.
2.Additional Meetings:Additional meetings of the membership
may be called and held as may be called by the Board, by the president
or by not less than 10 members. Normally such meetings will be held
monthly.
3.Notification: Notice of meetings of the membership shall be
given to all members at least five days before such meeting by mailing
a copy of the newsletter to each member's address as shown on the
corporation's membership register.
4. Quorum: The presence in person or by proxy of three Board
members and ten other members of this corporation shall constitute a
quorum for the transaction of business at any meeting of the membership.
5. Voting: Each member shall be entitled to one vote, which may
be cast in person, proxy, or by mail.
ARTICLE IX - AMENDMENT OF BYLAWS
1. Introduction: An amendment to these bylaws may be introduced
at any meeting of the Board to be acted upon at the next meeting of the
corporation membership.
2. Announcement: Each proposed amendment, together with the
recommendations of the Board, shall be prepared at least 30 days before
the next membership meeting and announced in the newsletter preceding
that meeting. The proposed amendment shall be presented at the meeting
and read aloud to the membership by a member of the Board unless the
members present vote to waive this reading.
3. Member's Authority: New bylaws may be adopted or these
bylaws may be amended or repealed by a two-thirds vote of the members
present in person or by proxy at the next corporation meeting.
4. Board Authority: Subject to the right of the members as provided
in this article to adopt, amend or repeal bylaws, any bylaw other than a bylaw
or amendment there of changing the authorized number of Board members
may be adopted, amended or repealed by the Board of Directors.
ARTICLE X - DISSOLUTION
Upon dissolution, the property of the organization is irrevocably dedicated
to nonprofit purposes and no part of the net income or assets of this
corporation shall inure to the benefit of any officer or member thereof
or to the benefit of any private person. In the event of dissolution of this
corporation, all assets will be turned over to educational or charitable
organizations in the community as shall at that time qualify as exempt type
organizations under section 501(c)(3) of the Internal Revenue Code.
ARTICLE XI - RULES OF PROCEDURE
Robert's Rules of Order Revised shall be the authority for resolving
questions of procedure and other matters to which they are applicable,
and in which they are not inconsistent with the bylaws, with the articles
of incorporation, or with the laws of the State of California.
ARTICLE XII - MISCELLANEOUS
1. Execution of Documents: The Board may authorize any officer
or officers, agent or agents to enter into any contract or execute any
instrument in the name of and on behalf of the corporation and such
authority may be general or confined to specific instances; and, unless
so authorized by the Board, no officer, agent or other person shall have
any power or authority to bind the corporation by any contract or
agreement or to pledge its credit or to render it liable for any purpose
or to any amount.
2. Inspection of Bylaws: The corporation shall keep in its
principal office the original or a copy of these bylaws, as amended
or otherwise altered to date, certified by the secretary, which shall
be open to inspection by the members at all reasonable times during
office hours.
3. Construction and Definitions: Unless the context otherwise
requires, the general provisions, rules of construction and definitions
contained in the California General Nonprofit Corporation Law shall
govern the construction of these bylaws.
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