Bylaws of the Empire Runners Club


ARTICLE I - NAME

The name of this corporation shall be The Empire Runners Club.


ARTICLE II - PRINCIPAL OFFICE

The principal office for the transaction of the business of the corporation is as may be hereafter fixed and located by the Board of Directors in the City of Santa Rosa, County of Sonoma, State of California. The Board of Directors may at any time or from time to time change the location of the principal office from one location to another within Sonoma County.


ARTICLE III - OBJECTIVES

1. To maintain an association of persons and organizations interested in running as a healthy sport.
2. To foster community awareness, knowledge and appreciation of running as a healthy sport.
3. To increase community interest, support and enhancement of the resources, programs, services, facilities and needs of the local running community.
4. To help provide materials, equipment, services and other resources to assist local running programs.
5. To be the recipient of donations, gifts and bequests intended for the use or benefit of the local running community.
6. To accomplish those purposes of the corporation set forth in the Articles of Incorporation



ARTICLE IV - MEMBERSHIP

1. Qualification: All individuals, families, firms and organizations in sympathy with the objectives of this corporation shall be eligible for membership.
2. Classes: There shall be four classes of membership as follows: (1) Youth, open to persons under 18 years of age; (2) Adult, open to persons of any age; (3) Family, open to all family groups; (4) Sponsor, open to all persons, families, firms and organizations.
3. Voting: Each member shall be entitled to one vote which may be cast in person or by proxy.
4. Termination:A membership may be terminated by the death or resignation of a member, by a firm's or organization's dissolution, or by a majority vote of the Board of Directors. An annual membership may be terminated for nonpayment of dues or for conduct which the Board deems inimical to the corporation's best interests.



ARTICLE V- DUES

1.Dues: Dues shall be established by the Board of Directors or the membership. Minimum annual dues shall be $10.00 for a Youth Under 18 membership; $20.00 for an individual Adult membership; $25.00 for a Family membership and $25.00 for a Sponsor membership.


ARTICLE VI - ELECTIONS

1. Elections: Thirty (30) days before the annual meeting, nominations for club officers (president, vice-president, secretary, and treasurer) shall be submitted for the coming year. Each nominee shall have agreed to serve if elected and confirmed his or her willingness and availability to attend Board meetings to transact ongoing business. All members whose current year's dues are paid before this meeting are eligible to vote and to submit nominations for officers. Ballots may be included in the newsletter announcing the annual meeting and may be returned by mail or delivered to the corporation at or before that meeting. Officers shall be elected by majority of the votes cast at the annual meeting including those mailed in or delivered. If such meeting is not held or officers are not elected there, then officers may be elected at any special meeting of members held for that purpose. All officers shall take office on the first day of the month following their election and shall hold office for one year with the option of accepting re-election. The officers shall comprise the Board of Directors.

2. Meetings and Quorums: Board meetings shall be called and held as may be ordered by the Directors. Three Directors shall constitute a quorum for the transaction of business. Any act or decision by a majority of the Directors present at a Board meeting at which a quorum is present shall be regarded as an act of the Board.

3. Meeting Minutes Approval: Minutes of meetings at which a quorum of the Board is present shall be submitted for the Board's approval at the next meeting. The transactions of the Board, however called and announced or wherever held, shall be valid if those of the Directors not present approve in writing the minutes of such meeting. Such approvals shall be filed with the records of the corporation or made a part of the minutes of the meeting.



ARTICLE VII - OFFICERS AND COMMITTEE CHAIRS

1. Officers: The corporation's officers shall include a president, vice-president, secretary and treasurer. The corporation may also have such other officers or committee chairs as may be elected by the membership or appointed by the Board. One person may hold two or more offices except those persons chosen as president and secretary.

2. Removal and Resignation: Any officer may resign, or may be removed with or without cause by the Board at any time. Vacancies caused by death, resignation or removal may be filled by appointment by the Board, or by the president until such appointment is approved by the Board.

3. President: The president, subject to the control of the Board, shall provide general supervision direction and control of the affairs of the corporation. He or she shall preside at all meetings of the membership or the Board; may appoint an audit committee at least 30 days before the annual meeting; may appoint such other committees as necessary from time to time with the Board's approval; appoint a parliamentarian when needed and be an ex-officio member of all standing committees. The president shall provide each officer a copy of the bylaws within 30 days of his or her taking office.

4.Vice President: The vice president, in the absence or disability of the president, shall perform all duties of the president and perform such other duties and assignments as the president may request.

5. Secretary: The secretary shall keep at the corporation's principal office a book of minutes of all meetings of the Board of Directors and the membership, with the time and place of holding; how called or authorized; the notice given thereof; the names of those present or represented and the proceedings of the meeting. At the principal office of the corporation, the secretary shall keep a register of the members' names, addresses and phone numbers.

6. Treasurer: The treasurer shall have custody of the corporation's funds and shall keep and maintain adequate and correct books of account showing the disbursements and receipts of the corporation, including an account of its cash and other assets, if any. Such books of account shall be given to inspection at reasonable times by any member or Director. The treasurer shall deposit all moneys of the corporation with a local bank that is designated by the Board, disburse the corporation's funds as the Board may order, and upon request render to the president or the Board statements of the corporation's financial condition.

7. Membership Chairperson: The membership chairperson shall maintain a register listing all members; their addresses and phone numbers; the record of dues paid and arrange for the printing of mailing labels. The membership committee chairperson shall make the membership register available for review by the president or Board at their request.

8. Newsletter Chairperson: The newsletter chairperson shall publish and edit a periodic newsletter to inform members of forthcoming events, meetings, programs, elections, projects and other activities related to the Empire Runners Club.

9. Permits/Insurance Chairperson: The permits/insurance chairperson shall arrange and procure any and all permits and/or insurance required for club sponsored events.

10.Fundraising Chairperson: The fundraising chairperson shall develop plans and direct projects to raise funds or acquire other resources needed to accomplish the objectives of the corporation.

11.Historian: The historian shall keep an accurate record of club running events including past history, if available, and shall yearly update the record times for such events.

12. Trainer: The club trainer shall organize the twice weekly training sessions for club members including time, location and type of training to be accomplished.



ARTICLE VIII - MEMBERSHIP MEETNGS

I. Annual Meetings: Annual meetings of the membership shall be held at a time and place designated by the Board for the purpose of electing officers and Board members said to receive various reports on the year's activities and/or enacting any other business.

2.Additional Meetings:Additional meetings of the membership may be called and held as may be called by the Board, by the president or by not less than 10 members. Normally such meetings will be held monthly.

3.Notification: Notice of meetings of the membership shall be given to all members at least five days before such meeting by mailing a copy of the newsletter to each member's address as shown on the corporation's membership register.

4. Quorum: The presence in person or by proxy of three Board members and ten other members of this corporation shall constitute a quorum for the transaction of business at any meeting of the membership.

5. Voting: Each member shall be entitled to one vote, which may be cast in person, proxy, or by mail.



ARTICLE IX - AMENDMENT OF BYLAWS

1. Introduction: An amendment to these bylaws may be introduced at any meeting of the Board to be acted upon at the next meeting of the corporation membership.

2. Announcement: Each proposed amendment, together with the recommendations of the Board, shall be prepared at least 30 days before the next membership meeting and announced in the newsletter preceding that meeting. The proposed amendment shall be presented at the meeting and read aloud to the membership by a member of the Board unless the members present vote to waive this reading.

3. Member's Authority: New bylaws may be adopted or these bylaws may be amended or repealed by a two-thirds vote of the members present in person or by proxy at the next corporation meeting.

4. Board Authority: Subject to the right of the members as provided in this article to adopt, amend or repeal bylaws, any bylaw other than a bylaw or amendment there of changing the authorized number of Board members may be adopted, amended or repealed by the Board of Directors.



ARTICLE X - DISSOLUTION

Upon dissolution, the property of the organization is irrevocably dedicated to nonprofit purposes and no part of the net income or assets of this corporation shall inure to the benefit of any officer or member thereof or to the benefit of any private person. In the event of dissolution of this corporation, all assets will be turned over to educational or charitable organizations in the community as shall at that time qualify as exempt type organizations under section 501(c)(3) of the Internal Revenue Code.


ARTICLE XI - RULES OF PROCEDURE

Robert's Rules of Order Revised shall be the authority for resolving questions of procedure and other matters to which they are applicable, and in which they are not inconsistent with the bylaws, with the articles of incorporation, or with the laws of the State of California.


ARTICLE XII - MISCELLANEOUS

1. Execution of Documents: The Board may authorize any officer or officers, agent or agents to enter into any contract or execute any instrument in the name of and on behalf of the corporation and such authority may be general or confined to specific instances; and, unless so authorized by the Board, no officer, agent or other person shall have any power or authority to bind the corporation by any contract or agreement or to pledge its credit or to render it liable for any purpose or to any amount.

2. Inspection of Bylaws: The corporation shall keep in its principal office the original or a copy of these bylaws, as amended or otherwise altered to date, certified by the secretary, which shall be open to inspection by the members at all reasonable times during office hours.

3. Construction and Definitions: Unless the context otherwise requires, the general provisions, rules of construction and definitions contained in the California General Nonprofit Corporation Law shall govern the construction of these bylaws.

 

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